Employee File Management System

Paper employee files can be a real nightmare for your hr team.

Employee file management system.

An employee file management software solution simplifies document collection and retention by giving your staff the tools they need to follow regulations. Paper files electronic documents emails hris ats onboarding and more. Instead of chasing down paper files or searching across multiple systems peopledoc s employee file management makes it simple for hr to actively manage documents efficiently and compliantly. It s a good idea for an employer to maintain a personnel file for each employee.

Consolidating employee information has never been easier. The employee personnel file is the main employee file that contains the history of the employment relationship from employment application through an exit interview and employment termination documentation only human resources staff and the employee s immediate supervisor and manager may have access to the information in the employee personnel file and it never leaves the human resources. Documentation of employment history records of contribution and achievement disciplinary notices promotions performance development plans and much more belong in a personnel file responsible careful employers keep more than one personnel file too as each type of file has content that is appropriate for. Use dynafile to go paperless fast by moving file management and employee onboarding to the cloud.

Give hr a shortcut to electronic personnel files with scanning automation paperless onboarding and cloud document management. Dynafile makes employee file management simple. A personnel file is a paper or electronic folder for storing hr and payroll documents related to new existing or past employees. Create sign store access share and delete employee files in one secure place accessible on any device and available wherever you are.

Add documents to an employee s electronic file from anywhere. Our cloud filing system lets your team securely access employee files from anywhere at any time. Complete transparency into missing documentation. It should include basic employee and compensation information in compliance with federal and state labor laws.